Careers

Career Opportunities


View Openings: Click Here
Click the link above to view our openings and complete a short application.

If you want to submit general qualifications without applying to a specific position, please complete a long form application online. 

Coates employees are considered our strongest asset and are treated as such. Each Coates employee is entitled to a comprehensive medical and dental insurance program, with the option of family coverage. Coates pays the major portion of the insurance premium for the employee and his/her family. The plan also covers life insurance and accidental death and dismemberment.

Each employee also participates in the company's profit-sharing retirement plan, at no cost to the employee. Contributions to the plan are made solely by Coates. In addition to retirement benefits, the plan may provide benefits in the event of an employee's death or disability or termination of employment prior to normal retirement. Coates employees may also contribute to a 401(k) plan.

If you are interested in applying for a position with CFS, please visit our careers site to view open positions. To submit general qualifications without applying to a specific position, please complete our Employment Application online.  If you need a paper application, please e-mail your request to info@coatesfs.com or fax to (405) 557-0433, Attention: Andy Sachs. In order to comply with U.S. Department of Labor regulations, Coates must provide certain statistics in regard to ethnic groups, race, disability, and veterans status. To assist CFS in this effort, please consider completing the Pre-Employment Voluntary Questionnaire.

Affirmative Action Compliance Plan: Minorities & Females, Individuals with Disabilities, & Disabled Veterans, Vietnam Era, And Other Eligible Veterans.

Coates is an equal opportunity employer.

Click a position below to read further details.

» Field Right Of Way Supervisor


Overview of Duties:

  • Responsible for management and supervision of field office staff and operations
  • Maintains bank accounts for project and field office, reviews deposits, withdrawals and other transactions
  • Represents client at public meetings, regulatory hearings and other presentations relating to the project
  • Reviews and evaluates the work of all field office staff
  • Mediates and resolves issues that arise between landowners, agents, client, subcontractors
  • Assists Right of Way Agents by making calls on resistant property owners and/or complex ownerships and their representatives
  • Assures that project progress reports are prepared accurately and on schedule
  • Monitors project budget and prepares forecasts, expenses, milestones and other reports for client and Coates corporate office
  • Trains employees and assures that they understand and carry out their assigned duties
  • Instructs personnel on safety procedures
  • Provides quality control check on title reports, legal descriptions, other documents associated with the project
  • Meets with client on a regular basis to report on project and answer questions, resolve issues, provide summary reports
  • Responsible for security of field office and files
  • Testifies as expert witness in court during condemnation and other legal actions
  • Liaison between client and Coates corporate management
  • Interviews, hires and fires field office personnel
  • Monitors staffing and adjusts personnel numbers in response to workload, budget and schedule
  • Audits project files at project end, assures accuracy and organization, transmits or transports files to client in requested format

Specialized knowledge/education required:

  • In-depth knowledge of all aspects of land and right of way acquisition
  • Ability to manage diverse personnel in demanding environments
  • Knowledge of turnkey project management, from initial activities such as ownership research through negotiations, acquisition, relocation, construction, damage settlement, condemnation
  • Professional training and education in law, real estate, petroleum land management, ethics, project management
  • Expertise in negotiations, conflict management, mediation
Field Right of Way Supervisors come from diverse professional backgrounds. Some come from private industry, such as Land Managers and Right of Way Managers employed by the oil and gas industry, electric companies, engineering firms and government agencies. These individuals have degrees in law, business administration, accounting and other fields, enhanced by years of working in the right of way/land profession, real estate, mortgage banking and related fields.

Field Right of Way Supervisors are charged with directing and managing the work of project field office staffs as well as doing a substantial amount of field work themselves. In addition to monitoring the processes, reports, documents, budgets, schedules and overall project progress, the Field Right of Way Supervisor contacts landowners, negotiates for land and right of way, settles damages, hires and fires employees and maintains regular communication between the client and the Coates corporate office. This is done in conjunction with managing day-to-day office operations and coordinating activities with subcontractors and other consultants. The Field Right of Way Supervisor must be able to work independently, accept responsibility for managing people as well as beginning, running and successfully completing large, complex acquisition projects on time, within budget and schedule constraints and with a minimum of problems and disruptions.

» Right Of Way Agent


Overview of Duties:

  • Contacts landowners throughout the project for a series of acquisition tasks
  • Explains project to landowners and answers their questions
  • Documents all contact with landowners (mail, telephone, e-mail, personal visits)
  • Assimilates contact information and project activities, enters details into project database
  • Secures permission from landowner for various types of surveys and studies on and across public or private lands
  • Negotiates for option agreements, easements, tenant’s consents and related agreements
  • Secures required subordination agreements
  • Obtains maps and tax roll information
  • Secures ownership information from variety of sources
  • Records legal documents in appropriate county offices
  • Provides liaison between landowner and other contractors such as construction crews, inspectors, surveyors, archaeologists
  • Settles damages before, during and after construction
  • Maintains assigned parcel files from beginning to end of project
  • Testifies in condemnation and other proceedings as expert witness

Specialized knowledge/education required:

  • In-depth knowledge of legal terminology that applies to land acquisition
  • Capable of completing legal documents and forms such as easements and agreements
  • Knowledge of the sequence of processes required to complete acquisition
  • Ability to plot metes and bounds descriptions of property and read a variety of maps, electronic and paper
  • Ability to read and analyze engineering drawings and right of way plans in order to properly explain the taking
  • The ability to read, understand and communicate property valuation information to landowners, as contained in formal real estate appraisals prepared by professional state certified appraisers.
  • The further ability to render independent land value judgments and determine when compensation beyond the value outlined in an appraisal is justified
  • Proficient in programs necessary to maintain documentation and produce reports
  • Understands technology of projects well enough to explain and discuss with property owners
  • Skilled in variety of research methods, particularly internet, courthouse and recorded documents
  • Knowledge of how to determine valuations of crops, trees, pastures, etc. for damage settlement
Completion of courses relating to current issues and processes, as sanctioned and/or offered by the International Right of Way Association

Right of Way Agents must posses a demanding combination of experience, training and personality traits in order to be successful. They must understand legal terminology that applies to land acquisition and be able to complete an assortment of legal documents and forms. Right of Way Agents usually come from professions that require similar multi-tasking abilities such as teaching, real estate, landman, private business ownership, or they may have entered as apprentices in order to learn the business. Oral and written communication skills must be above average, as well as the ability to interpret, analyze and assimilate diverse bits of information. They must be able to understand the technological aspects of a project well enough to discuss it knowledgeably with property owners. This must be balanced with the ability to work independentlyin different states, interact personably with a wide range of property owners from all ranges of socioeconomic, educational and ethnic backgrounds, in isolated rural areas and congested cities.

Right of Way Agents must be computer literate, capable of maintaining detailed information in software programs such as Microsoft Word, Excel and Access, skilled in researching information on the internet and communicating via e-mail. They are also required to complete expense reports, timesheets and other reports in accordance with specific timelines.

» Title Supervisor


Overview of Duties:


The Title Supervisor must have all the abilities of the Abstractor/Title Specialist plus these additional capabilities and responsibilities
  • Directs and advises Coates title personnel on a daily, hands-on basis
  • Conducts meetings to track abstracting progress
  • Prepares progress reports for Coates management and client, usually generated from Microsoft Access
  • Reviews all documents and title work for accuracy and completeness
  • Reviews executed documents to assure accuracy of legal descriptions and that all documents are properly executed and notarized
  • Identify and cure title defects
  • Monitor personnel requirements to meet abstracting schedule
  • Prepare title related correspondence
  • Attends meetings with client and other consultants
  • Directs the activities of Title Specialists/Abstractors as to procedure, title standards, work product and curative work

Specialized knowledge/education required:

  • In-depth knowledge of processes related to title research and curative measures
  • Training conducted by authorized title company
  • Detailed knowledge of researching public and title company records
  • Ability to compile and prepare chains of title, make abstracts of title with summaries of all matters and instruments of record
  • Analysis of title data and reports
  • Interpret deeds, leases, court actions, probates, other documents impacting property ownership
  • Knowledge and understanding of the legal standards of title for each state in which the Abstractor/Title Specialist is performing ownership research
The Title Supervisor is responsible for all work related to abstracting and title research for the project. This includes examining all documents obtained by Abstractors/Title Specialists when they create parcel files and, depending on the circumstances, also includes overseeing preparation of documents required for acquisition. The Title Specialist must have extensive experience, preferably both in the field and as an employee or owner of a title company. This position also requires advanced and continuing education due to the changing laws and regulations imposed by federal and state entities. The Title Specialist provides quality control and expertise that are critical to the project’s success.

» Abstractor/Title Specialist


Overview of Duties:

  • Determines from county records the current ownership and legal description of land required for a project
  • Searches property records for conveyances, liens and other instruments
  • Plots the legal descriptions, including metes and bounds
  • Compiles complete abstract of title from patent to current date
  • Identifies title defects and reports these to Field Right of Way Supervisor or client’s legal counsel
  • Recommends and, if instructed, implements title curative actions
  • Assists in easement preparation
  • Prepares final report of all records compiled showing title to property and effects of liens and encumbrances on titles

Specialized knowledge/education required:

  • Training conducted by authorized title company
  • Detailed knowledge of researching public and title company records
  • Ability to compile and prepare chains of title, make abstracts of title with summaries of all matters and instruments of record
  • Analysis of title data and reports
  • Interpret deeds, leases, court actions, probates, other documents impacting property ownership
  • Knowledge and understanding of the legal standards of title for each state in which the Abstractor/Title Specialist is performing ownership research
Abstractors/Title Specialists are required to have specific training in title investigation, provided by various entities, including specialized title training schools, abstract companies, the International Right of Way Association and some universities. They must be able to work independently and make decisions regarding the quality, amount and accuracy of the information they are researching as well as deciding what method is the most efficient and economical to produce the necessary information.

Abstractors/Title Specialists employed by Coates usually have been employed by title companies, county offices or real estate companies. They are required to have several years of experience and pass a test that measures their competence.

Abstractors/Title Specialists must have a highly developed skill in analyzing, interpreting and assimilating complex information from sources ranging from sophisticated electronic systems to handwritten records that date back to the 1700s. They must also be able to adhere to deadlines, travel to remote locations, learn different courthouse systems and maintain detailed records.

» Relocation Specialist


Overview of Duties:

  • Makes initial contact with displacees, informs them of project and conducts initial interview to obtain needed information
  • Prepares Relocation Needs Assessment Plan after interviewing displacees
  • Delivers relocation brochure and intent to acquire notifications to displacees
  • Calculates replacement housing costs
  • Prepares and maintains individual relocation parcel files
  • Documents all contact with displacees
  • Delivers and executes relocation documents
  • Implements relocation assistance activities in compliance with state and federal guidelines
  • Establishes and maintains relationships with agencies, businesses and others who provide ancillary services to displacees
  • Prepares progress reports on relocation status
  • Maintains contact with displacees in order to assure that relocation processes are on schedule and convenient to displacees
  • Assures that information such as housing listings, maps, directories, moving costs, etc. are available to displacees
  • Assures that replacement housing payments and other payments are made on time and with proper documentation
  • Assures that all relocation records are intact and transferred to client upon project close
  • Arranges for personal property and outdoor sign moves
  • Coordinates activities with utility companies, demolition experts, others such as companies that specialize in moving industrial equipment, sensitive data, antiques, etc.
  • Assures that all relocation records are intact and transferred to client upon project

Specialized knowledge/education required:

  • Relocation classes sanctioned by the federal government, offered by the International Right of Way Association
  • Detailed knowledge of all aspects of the relocation process
  • Ability to describe and discuss technical details of the project
  • Knowledge of real estate law and processes such as appraisals, comparable housing costs, market research, commercial and residential moving expenses, personal property and outdoor sign issues, environmental impact, local regulations and guidelines impacting relocations
Relocation Specialists must have up-to-date knowledge of federal relocation guidelines and the regulations required by the relocating agency. Due to the nature and amount of interaction with displacees, it is imperative that Relocation Specialists have excellent communication and interpersonal skills

Due to the continuing changes and updates to federal guidelines associated with relocation, Relocation Specialists must attend courses offered by the International Right of Way Association and other approved entities on a regular basis. After completing a series of courses and actively working for several years as a Relocation Specialist, the International Right of Way Association provides these individuals with certification and designation that recognizes their commitment to their career

Relocation Specialists work with people under demanding and stressful conditions. They must be kind, patient, compassionate and professional as they lead the displaced residents, tenants and business owners through a complicated series of actions and paperwork that must be orchestrated in adherence to specific timeframes and deadlines

» Document Supervisor


Overview of Duties:

  • Supervises and directs the work of Document Analyst(s) and Clerical Assistant(s)
  • Organizes project files and documents
  • Develops project database and oversees generation of reports
  • Prepares matrixes and spreadsheets for various reports and presentations
  • Assists Right of Way Supervisor and Title Supervisor with document related issues
  • Attends meetings to report on project progress
  • Assembles and audits files at project close

Specialized knowledge/education required:

  • In-depth knowledge of Microsoft Access, Excel, Word, Project and PowerPoint
  • Ability to supervise Document Analysts and Clerical Assistants working on a variety of tasks in order to meet milestones, deadlines and budgets
  • Knowledge of land and right of way acquisition processes and documentation
  • Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.
  • Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, abandonment clauses
  • Ability to plot metes and bounds descriptions of property and read a variety of maps, electronic and paper
The Document Supervisor must have substantial experience and education in land and right of way acquisition processes and the various documents that are required during each phase of an acquisition project. The Document Supervisor must also be proficient in several software programs and also have the ability to learn custom programs provided by clients. This requires ongoing, continuing education due to constant program updates and changes. Document Supervisors attend appropriate courses held by the International Right of Way Association, universities and technical institutes.

Document Supervisors typically have backgrounds as office managers, attorneys, landmen, computer technicians and real estate sales agents. This position requires the ability to communicate at a high level, understand complex processes, make decisions independently, mediate and resolve personnel issues and present detailed information during management meetings. They must also possess supervisory skills and be adept at managing a staff of diverse personalities working on compressed schedules under demanding conditions.

» Document Analyst


Overview of Duties:

  • Reviews title information and checksaccuracy of legal descriptions against maps
  • Analyzes legal documents to assure that all have been properly executed and notarized
  • Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, restrictions
  • Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data
  • Identifies problems with title information and refers these to appropriate client representative and/or legal counsel
  • Reviews, interprets, selects documents and supervises scanning for permanent storage of right of way records
  • Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies

Specialized knowledge/education required:

  • Knowledge of land and right of way acquisition processes and documentation
  • Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.
  • Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, abandonment clauses
  • Ability to plot metes and bounds descriptions of property and read a variety of maps, electronic and paper
  • Proficiency in Microsoft Access, Excel, Word and Project or similar software programs in order to generate a variety of project reports in response to specific and varied queries
Document Analysts typically are attorneys, paralegals, college graduates with degrees in business, communications or related fields, landmen or former right of way and land professionals employed by pipeline, power or communication companies, engineering firms or government agencies specializing in land development. They also have additional training in database and land management software systems and applicable courses provided by the International Right of Way Association. Document Analysts must be confident in making decisions based on their combined knowledge and education.


The Clerical Assistant is an hourly paid employee.

Overview of Duties:

  • Answering office telephone, directing calls, taking messages
  • Data entry and document preparation
  • Responding to and composing e-mail messages
  • Filing
  • Ordering and organizing office supplies
  • Preparing correspondence, processing mail
  • Operating copy machine, fax, and postage meter
  • Providing general clerical support to field office personnel
The Clerical Assistant must have knowledge of programs such as Microsoft Word, Excel and Access and be able to enter data with a high degree of accuracy and speed.
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